Create an operating cost statement
Enter costs, tenants and prepayments – each tenant gets a clear statement as a letter.
- Stays on your device
- No limits
- No watermark
- No account
How can I check that nothing is uploaded?
Your files are processed in this browser tab. This page has no function that sends files to a server, and its security rules (Content Security Policy) forbid connections to other servers.
Check it yourself: load this page, then switch on flight mode or disconnect Wi-Fi and run the tool. It still works – because everything happens on your device.
Good to know
How it works – step by step
Period and house
Choose the billing period (at most 12 months) and enter the total living area and number of flats – including empty and owner-occupied ones.
Costs and tenants
Enter the operating costs with their allocation key, and the tenants with area, persons and prepayments. For a change of tenant the move dates count.
Create statements
Check the preview per tenant and create the letters as PDF – together or one each as a ZIP, plus an overview as CSV.
Why FaLe?
No yearly subscription
Landlord software often charges yearly or monthly. For a few flats your browser is enough – free.
Formally sound
Each statement shows total costs, the allocation key explained, the tenant’s share and the prepayments deducted – as German case law requires.
Tenant changes and vacancy
Costs are split by the day. Whatever falls on empty or owner-occupied flats automatically stays with you.
Your data stays with you
Names, amounts and flats are not uploaded. Kept for next year only if you switch that on.
| FaLe Tools | Typical online tools | |
|---|---|---|
| Where are files processed? | In your browser, on your device | Usually on the provider’s server – the file is uploaded |
| Account needed? | No | Often for larger files or more runs |
| Limits | No artificial limits | Often daily limits or size caps in the free version |
| Watermark | Never | With some providers in the free version |
| Works offline | Yes, after the first visit | No |
| Ads and tracking | None | Often banner ads and analytics services |
Frequently asked questions
What must the statement contain?
The billing period, total costs per cost type, the allocation key explained, the tenant’s share and the deduction of their prepayments. Every statement here is built that way.
When must tenants receive it?
At the latest twelve months after the end of the billing period (§ 556 (3) BGB). After that no back payment can be claimed. FaLe shows you the deadline.
Which allocation key do I use?
The one agreed in the lease. Without an agreement, living area applies; costs recorded by meters, such as water, go by consumption (§ 556a BGB).
How do I handle heating costs?
German rules require heating and hot water to be split mainly by consumption, usually by a metering company. Enter its amounts with the key “Amount per tenant”.
Is this legal advice?
No. FaLe calculates and lays out the statement but doesn’t check your lease.
Related tools
Mail merge letters
Letters from an Excel or CSV list – one PDF for all or one per recipient.Letter template (DIN 5008)
Formal letter in the DIN 5008 layout as a PDF – fits a window envelope.Payment reminder
Payment reminder or overdue notice with interest as a PDF.Invoice generator
Create an invoice as PDF or e-invoice (ZUGFeRD / Factur-X).
More features in the FaLe PDF app
Sign, fill in forms, scan with text recognition and more than 40 other tools – free, no account and offline, too.